--- title: "Accepting an invitation" slug: account/invites url: https://projectri.com/docs/account/invites section: account audience: everyone app_route: "/join/[token]" mobile: false updated: 2026-09-08 source: Projectri documentation --- # Accepting an invitation What the join link does, why it insists on the address it was sent to, and what happens the moment you accept. ![Accepting an invitation](https://projectri.com/docs-shots/account-invites.png) ## What it is An invitation email carries a link to `/join/`. The page shows which workspace is asking, who asked, what role you would get, and — if the invitation also puts you on a project — which project and with what project role. One button accepts it. ## How to get there Open the link in the invitation email. The page itself is public: it renders before anyone has signed in, because you need to see which workspace is asking before deciding whether to create an account. It shows nothing the invitation email did not already tell you. ## How to use it ### Accept when you already have an account 1. Open the link. If you are signed in as the invited address, the page shows your account in a strip with **Accept invite** beneath it. 2. Press **Accept invite**. You become a member, your session is switched to the new workspace, and you land in it. ### Accept when you do not have an account yet 1. Open the link. You are offered **Sign in to accept** and **Create account**. 2. Either takes you to `/login` with the invited address already filled in and the join link remembered, so you come straight back here afterwards. 3. Press **Accept invite**. ### When you are signed in as somebody else The page says which address the invitation was sent to and which one you are currently using, and the accept button is not offered — the server would refuse it anyway. Press **Sign in as** the invited address to switch. ## What it affects - **Your role in that workspace** is the one on the badge — Admin, Member, Viewer or Guest — and it applies only there. Your role in any other workspace is untouched. See [Roles and permissions](/docs/start/roles-and-permissions). - **A project role, if the invitation carried one.** That is a second, separate grant, shown as its own badge, and the project's existing members are notified that you joined exactly as if an administrator had added you. - **Your active workspace changes.** Accepting switches the session to the new workspace before navigating, so the app you land in is the one in the address bar. If you already belonged to another workspace, the **Workspaces** row in the rail is how you go back. - **A seat is consumed.** This is the only place in the product where somebody who is not yet a member takes a seat, so the plan's seat cap is enforced here. A full workspace refuses the acceptance and says so. - **The acceptance is audited** against the workspace being joined. ## On mobile This screen is web only. Open the invitation link in a browser; once you are a member, sign in to the workspace normally in the phone app. ## Limits and gotchas - **An invitation lasts seven days.** After that the page says *"Invite expired"* and the only way forward is a fresh one from an administrator. - **An invitation belongs to an address, not to whoever holds the link.** A forwarded invitation cannot be used by the person it was forwarded to. This is deliberate — the token travels by email, and email gets forwarded. - **An invitation can only be used once.** A link that has already been accepted or cancelled reads *"This invite has already been used or cancelled"*. - **The workspace's allowed-domain list is checked again at the moment you accept**, not only when the invitation was sent. An administrator who narrowed the list after sending it has said something about your invitation, and this is where it is honoured. - If the invitation named a project that has since been deleted, the project half quietly drops off and the workspace half still stands. - Cancelling an invitation is an administrator action from [Members](/docs/admin/members) — holding the token does not let you cancel it. ## Related - [Signing in](/docs/account/sign-in) — creating the account the invitation is for. - [Members](/docs/admin/members) — sending, resending and cancelling invitations. - [Roles and permissions](/docs/start/roles-and-permissions) — what the role on the badge actually grants. - [Workspaces](/docs/workspace/workspaces) — moving between workspaces once you are in more than one. ## Related - [Signing in](https://projectri.com/docs/account/sign-in.md): Every way into Projectri — password, emailed code, Google, single sign-on and linking from a device you already trust — and what each refusal means. - [Members](https://projectri.com/docs/admin/members.md): The workspace roster and the pending invite list — invite people, change roles, suspend, remove, and do any of those to many people at once. - [Roles and permissions](https://projectri.com/docs/start/roles-and-permissions.md): The four workspace roles, the permission keys behind them, and why two people in the same workspace see different screens. - [Your workspaces](https://projectri.com/docs/workspace/workspaces.md): Every workspace you belong to, which one you are in now, and how to switch between them or start one of your own.