--- title: "Notifications" slug: features/notifications url: https://projectri.com/docs/features/notifications section: features audience: everyone mobile: "/inbox" updated: 2026-09-08 source: Projectri documentation --- # Notifications What Projectri tells you about, on which of the five channels, what you can turn off, and the difference between a channel and a subscription. ![Notifications](https://projectri.com/docs-shots/workspace-inbox.png) ## What it is Every change somebody should hear about is written once as a notification row, and that one row is what feeds the bell, the Inbox, the phone's push banner and — where the event asks for it — an email. One write, every surface, so nothing can reach one and miss another. Reminders and meeting nudges are the same rows with nobody behind them: the thing that happened is the clock, not a person. ## How to get there The bell is in the header on the web and the **Inbox** tab on the phone; the navigation rail carries the unread count. Your own switches are at **Settings → Notifications**. Nothing here needs a permission — a notification is addressed to you personally. ## How to use it ### Choose what you hear about **Settings → Notifications** has two kinds of switch, and the distinction is the whole design. **Activity triggers** decide which *events* are worth telling you about. Turning one off drops the row before it is written, so it never reaches the bell, the Inbox or a phone. | Trigger | Covers | |---|---| | Mentions | being named in a comment | | When work is assigned to me | a task assigned or unassigned, a review requested, a support ticket assigned | | When work is completed | a task reaching Done | | Remind me before a task is due | the clock's own "this is due tomorrow" | | Meeting reminders | the nudge before a meeting starts | | Weekly digest | the Monday summary email | **Channels** decide where a notice is *delivered*. Email is on by default. WhatsApp, SMS and Microsoft Teams are off by default and only work if your workspace has configured a provider account; the number they reach is set separately from the phone number in the team directory, because being listed in a directory is not consent to be messaged out of hours. ### Turn a channel off 1. **Settings → Notifications**. 2. Email, WhatsApp, SMS and Teams can all be switched off. 3. **The in-app inbox and push cannot be.** A workspace works by telling people things, and a person who has silenced the channel everything arrives on is a person the rest of the team believes they have told. Which events you hear about is still yours to choose, and your operating system still owns whether a banner may draw. ### Set the meeting lead time 1. **Settings → Notifications → Remind me**. 2. **Auto** is the default and is not a number — the server picks per meeting: 30 minutes for something in person, a workshop, or anything 90 minutes or longer; 5 minutes for a stand-up; 15 minutes for everything else. 3. Two rules override the number. A reminder that would land inside another meeting slides to the moment that one ends, and one due between 22:00 and 07:00 local slides to 08:00 — unless the meeting itself is in those hours, where the alarm is the entire point. 4. Picking a fixed number overrides all of it. ### Read aloud 1. **Settings → Notifications → Read aloud** has Nia speak notifications as they arrive, in her own voice. 2. A burst is coalesced: the first is spoken immediately and the rest are collected into one summary over about a second and a half. 3. It is per install, not per person — the voice can be on for the handset on the desk and off for the tablet in a meeting. ## What it affects - **Push follows the bell exactly.** A push is the shadow of a notification row, so anything that notifies pushes and anything that does not, does not. Turning push off in Projectri is not offered; turning it off in your phone's settings is, and the row still lands in the Inbox. - **The iOS badge is the real unread count**, and it goes down when you read something — reading one, reading everything, or dismissing an unread row all push a smaller number down. - **Email is opt-in twice.** The event has to be worth an email — being added to a project, given a board, handed a document — *and* you have to still want them. A card moved between columns is worth a row and a buzz and is not worth an inbox. - **Notices are in the reader's language**, not the actor's. A thread with an Arabic client and a French owner produces two emails, not one. - **You are not told about your own edits.** Anything addressed to the person who caused it is dropped — with one deliberate exception: mentioning yourself is a reminder to yourself and is delivered. - **The weekly digest is a Monday email** with four counts and two short lists, every figure from its own query rather than from the length of a capped list. It needs both the digest switch and email to be on; there is no in-app version, because a digest *is* an email. ## On mobile The **Inbox** tab is the same list, with the same unread count, and push notifications reach the handset from the same rows. Tapping one opens the thing it is about. With **Read aloud** on, Android speaks a notification as it lands even with the app closed, and iOS delivers Nia's voice as the notification's own sound — which works with the app force-quit, because a separate system process plays it. Coming back after a while, the app reads out and shows what was missed on the home screen only. It is a "welcome back" moment, and interrupting a task you deliberately opened would defeat the point. ## Limits and gotchas - **A notification's link is scoped.** Links are stored relative and prefixed with your workspace slug and your handle when they are opened, so an `/admin/...` link written relative resolves to a route that does not exist. Approval notices point at your own approvals queue rather than the admin console for exactly this reason. - **Reminders are never suppressed by a trigger switch.** You asked for one yourself. With push off, it lands in the Inbox instead; cancelling is the honest way to stop one. - **Late reminders are still delivered.** After an outage, "you asked me to remind you about the invoice" an hour late is worth having. Meeting reminders are the exception — they are dropped after twenty minutes, because "starts in 15 minutes" arriving forty minutes late is worse than silence. - **Nothing is scheduled for a meeting.** Every pass recomputes what is due from the meetings themselves, so moving a meeting re-arms its reminder and cancelling one leaves nothing behind. - **Back-to-back meetings get no lead reminder**, only the "starting now" ping. There is nothing to warn you about. - **A push that arrives while you are looking at the app does not draw its own banner** — the same notice appearing twice is worse than once late. - **In a browser with no tab open, nothing of ours runs.** You get the banner and nothing more; a service worker has no audio. - **WhatsApp, SMS and Teams are extra buzzes on top of a row**, never instead of one. They cannot prevent an Inbox entry from existing, and they fail independently of each other. ## Related - [Inbox](/docs/workspace/inbox) — the list itself, and marking things read. - [Reminders](/docs/workspace/reminders) — setting one, snoozing it, repeats. - [Your settings](/docs/workspace/settings) — where every switch above lives. - [Approvals](/docs/features/approvals) — the one notification with a clock running behind it. ## Related - [Inbox](https://projectri.com/docs/workspace/inbox.md): Everything the workspace has told you — mentions, assignments, review requests and updates — in one list you can filter, mark read and clear. - [Settings](https://projectri.com/docs/workspace/settings.md): Your own settings — profile, language and region, appearance, skills, notifications, work items, integrations, import, security, shortcuts and your data. - [Reminders](https://projectri.com/docs/workspace/reminders.md): Nudges you asked for — yours and the ones you set for colleagues — before they fire, with snooze, cancel and repeat. - [Approvals](https://projectri.com/docs/features/approvals.md): The two things in Projectri that wait for a person to say yes — an approval chain on a task, and an AI agent asking permission before it changes anything.