One task stage

What it is#

A stage page is one column of the board, given a whole screen. It shows how much is in that stage, how much of it is overdue, unassigned or high-stakes, and then the rows themselves — sortable, groupable, and editable in bulk.

How to get there#

Expand Tasks in the main navigation and pick a stage, or click through from the board. The address reads like the stage: /my-tasks/in-progress, /my-tasks/in-review, /my-tasks/completed.

The built-in stages are Backlog, To-do, In Progress, In Review and Completed. A stage your workspace has created of its own has a page here too, under its own slug. The screen needs task.view.

The page opens filtered to you. A stage slug that does not exist says so and offers a way back rather than rendering an empty stage.

How to use it#

Read the numbers#

1. The badge beside the title is the total in this stage under the current filters.
2. The tiles are Tasks in stage, Overdue, Due in 3 days and Unassigned. On Completed the middle two become Unassigned — closed without an owner — and Urgent + high, since nothing closed can be overdue.
3. Unassigned is also a filter: click the tile to show only those, click again to clear.
4. The Priority split bar underneath is a filter too — each band narrows to that priority.

Move between stages#

1. The chips under the header switch stage and carry that stage's count under the same filters, so the chip you are on agrees with the badge above.
2. A stage an administrator has disabled drops out of the strip — except the one you are standing on, which stays visible if you arrived by URL.

Narrow, sort and group#

1. The toolbar holds a search box, a project filter, an assignee filter (Anyone, Unassigned, or a person), a sort and a grouping.
2. Sort by due soonest, due latest, priority, recently updated, newest or A–Z.
3. Group by priority, assignee, project or due date. Grouping runs over the rows already loaded, and the footer says so.
4. Assigned to me in the header toggles between you and everyone. "Assigned to me" is the resting state, so it does not light up Clear.

Edit several at once#

1. Tick rows, or the box in the column header to take everything loaded. Shift-clicking extends the selection from the last row you picked, like a file list.
2. The bar that appears at the bottom offers Move to…, Assign to… — including Unassign — and Delete.
3. Delete asks once, by turning into "Delete n?", and arms against that exact selection size: changing the selection disarms it.
4. Only the rows the server actually changed are deselected. Anything refused stays lit, and a line in the bar says what happened.
5. A bulk delete raises one undo offer for the whole batch, not one per task.

What it affects#

• A bulk move is the same write as dragging each card. Every count, board and panel that reads status follows it.
• A bulk delete is a soft archive, the same as deleting one task: the rows leave every list and their comments and attachments go with them.
• A bulk assignment notifies the new assignee for each task that moved, the same as assigning one by hand.
• Reassignment is a separate permission from editing. A seat that may fix its own tasks is not thereby allowed to push them onto a colleague.
• A task moved out of the stage stays on screen, marked moved, until the next reload. Yanking a row out from under a click is worse than the staleness.

On mobile#

There is no separate stage screen on the phone. The My Tasks tab covers the same ground with a chip strip for stage, a sheet for grouping and swipes for row actions.

Limits and gotchas#

• Rows load thirty at a time. Load at the bottom fetches the next page, and the footer says how many of the total are on screen.
• Grouping and the group counts describe the loaded rows only; the badge beside the title describes the whole stage.
• A live correction from a colleague re-reads the list without clearing a bulk selection you are halfway through building.
• Several columns can share one underlying status — a workspace's "Client review" and the built-in "In Review" are both in review — so a task can move between two stages that look the same in a report and different here.

Related#

• My Tasks — all stages at once, as a board, table or timeline.
• Projects — the same tasks grouped by the work they belong to.
• Core concepts — what a stage is and how it relates to status.